Privacy Policy

Find My Office ("we", "us", "our") operates findmyoffice.co.uk, a platform that helps businesses discover and enquire about flexible, serviced, managed and coworking office space across Berkshire, Surrey and the wider UK.

This Privacy Policy explains how we collect, use, store and protect your personal information when you use our website and services. By using Find My Office you agree to the practices described here.

We collect information you provide directly when you submit an enquiry, request a viewing, or contact a broker. This typically includes your name, email address, phone number, company name, team size, preferred move-in date and any details you include in your message.

We also collect limited technical information automatically, such as your IP address, browser type, device information and pages visited, to keep the site secure and understand how it is used.

We use your information to respond to your enquiry, arrange office viewings, shortlist suitable workspaces, and connect you with the relevant broker or office provider.

We may also use aggregated, anonymised data to improve our search results, content and user experience. We never sell your personal data to third parties.

Under the UK GDPR, we process your personal data on the basis of your consent when you submit an enquiry, and on the basis of our legitimate interests in operating and improving our business, where applicable.

You may withdraw your consent at any time by contacting us using the details below.

We share your enquiry details with the relevant office providers and brokers required to fulfil your request, such as arranging a viewing or providing a quote.

We may also share information where required by law, or with trusted service providers who process data on our behalf (for example hosting or analytics providers) under appropriate contractual safeguards.

Your personal data is stored securely and retained only for as long as necessary to fulfil your enquiry and any resulting tenancy discussion, or as required by law.

We review our records periodically and remove information that is no longer needed.

We use essential cookies to keep the site functioning and optional analytics to understand how visitors use it. You can control cookies through your browser settings.

We do not use cookies to identify you personally without your consent.

Under the UK GDPR you have the right to access, correct, restrict or delete your personal data, and to object to or complain about how we process it.

To exercise any of these rights, contact us using the details below. If you have a concern about how we handle your data, you may also contact the Information Commissioner's Office (ICO).

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. However, no method of transmission over the internet is completely secure.

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

If you have any questions about this Privacy Policy or how we handle your data, please contact us at find@findmyoffice.co.uk or by post at Find My Office, Berkshire & Surrey, UK.